The Board

The Misty Valley Homeowners Association (HOA) is managed by an all-volunteer Board of Directors in conjunction with Birwood Property Management and along with support from many committee volunteers. The Board establishes the annual dues assessment and is responsible for allocating the dues to maintain and improve HOA properties and offer programs which are of value to Misty Valley residents.

Board of Directors and Officers

• Christopher Mende, President

• Brad Birkel, Viceroy of the Valley

• Julie Spitzack, Treasurer

• R.J. Pirlot, Secretary

For more information, please email: board@mistyvalley.org

Officers of the Board of Directors

Members of the HOA Board of Directors are elected during the Annual Members Meeting held in February. Officers are then elected at the first Board Meeting of the HOA year by the newly elected Board of Directors. The term of office for Board members is one year. Primary duties for each officer are as follows:

President

• Presides at all HOA Board and Annual Member Meetings

• Makes sure orders and resolutions are carried out

• Signs contracts

Vice-President

• Takes the place of the President when he/she is absent

• Develops and manages contracts

• Performs other duties as required

Secretary

• Develops all meeting agendas

• Keeps and publishes meeting minutes

• Records votes

Treasurer

• Receives and deposits monies

• Signs checks

• Prepares the annual budget

Communications

• Manages HOA website

• Coordinates Birwood portal postings

• Directs social media activities

What Other Duties Does an HOA Board Have?

• Arrange for the care and upkeep of the commons areas

• Set the amount of and collect HOA assessment fees each year

• Prepare a summary of the accomplishments for the year, including a summary of fiscal expenditures and cash reserve level

• Prepare a budget for the next fiscal year for submission to the membership

• Enforce any and all covenants, restrictions, agreements, and rules and regulations to protect the homeowners, relating to the use of common areas and personal conduct of HOA members

• Regulate, plan, arrange for and approve all landscaping, improvements, erosion control, aesthetic and architectural issues, usage of the commons areas, and all questions concerning maintenance, repair, improvements, changes, or additions to the commons areas

• Secure and contract for insurance and maintenance services as may be necessary or advisable

When Does the Board Meet?

The Board of Directors meets at least quarterly. The Board may also meet at other times as deemed necessary by the President or other officers and also conducts ongoing business via email. All topics discussed through emails and as existing or new business items are reviewed at regular Board Meetings. Minutes from Board and Annual Meetings, reflecting all key topics discussed, are published on the Birwood property management portal and the HOA website. In addition to meeting minutes, key HOA documents are also available on the Birwood portal and HOA website.